- What is a shared mailbox outlook archive#
- What is a shared mailbox outlook full#
- What is a shared mailbox outlook Pc#
What is a shared mailbox outlook full#
Another scenario where you would use this method is when you are granting folder-level access instead of Full Access. Usually, this is done by going to File > Account Settings > Account Settings > double-clicking the user’s account > More settings > Advanced > press the Add button under the “Open these additional mailboxes” section. If Automapping isn’t used, the user will have to perform some additional steps in order to access the shared mailbox. Then, use the Add-MailboxPermission cmdlet to grant them Full Access, while toggling the Automapping flag off. So while this method might sound convenient at first, you should always check with the user on how they plan to use the shared mailbox and which features they will utilize. As is often the case however, usability comes at a price, in this case the limited set of features being exposed. This is in fact a helpful feature, as it will ensure that the shared mailbox will automagically appear in the user’s Outlook, without them having to perform any additional configuration. Usually, when users are granted access to a shared mailbox, the Automapping functionality is utilized.
What is a shared mailbox outlook archive#
This is even needed for “advanced” features that require additional licensing, such as access to the Online archive for a shared mailbox. As a general rule of thumb – if you can do something with your regular mailbox, you can do it with a shared mailbox too, as long as it is added the “right” way. Doing this will expose all the “native” functionalities, including access to Inbox rules, signatures, auto-reply, categories, proper search experience, Mail merge, and more. Deleting an email received through a Distribution List will delete the email only for the user who deletes the email.The question on “how to do this with a shared mailbox” is quite common, and the usual answer more often than not remains “add the shared mailbox as additional account in Outlook”.Mail can NOT be sent from the Distribution List's address. When replying to an email received through a Distribution List, the reply will be sent with the user's email address.Users in a Distribution List will receive their own copy of any emails sent to the Distribution List's address.
What is a shared mailbox outlook Pc#
Shared Mailboxes cannot be accessed on a mobile phone, only in the Outlook application on a PC or OWA in a web browser.Deleting an email from a Shared Mailbox will delete the email for all users who have access to the mailbox.This will send the email from the Shared Mailbox's address. Users can also be given Send As permissions which will allow them to change the address in the From field of an email they write.A single copy of any emails sent to the Shared Mailbox's email address will be stored in the Shared Mailbox's Inbox and can be read by any user with access.Users who are given Full Access to a Shared Mailbox will see this mailbox in Outlook underneath their own Inbox and other folders on the left hand side of the screen (shown below).This mailbox has its own Inbox, Drafts, Sent Items but cannot be a user's primary mailbox. A Shared Mailbox is a separate mailbox that users can be given access to.This article will set out the differences between a Shared Mailbox and a Distribution Group to help you choose which is the right option for you.
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